Expense Report Submission and Approval

Submission and Approval

Reconciliation Process 

  1. At the beginning of each month, the cardholder should retrieve their card statement from JP Morgan PaymentNet.  Cardholders can set up an automatic statement email notification from PaymentNet.  Please see below how to set up statement email reminders. 
  2. Your statement is a memo statement, you will not see posting of payments as the University now makes payments on a consolidated basis. 
  3. The cardholder must reconcile each transaction within their Concur Expense Report. 
  4. Ensure all transactions are accurate and accounted for. 
  5. Report any discrepancies immediately to strategicsourcing@fordham.edu  
  6. Log into Concur:
    • Access the Concur expense reporting system using your credentials.
    • Create a New Expense Report: 
    • Select the appropriate expense report template. 
    • Enter all required details for each transaction. 
    • Ensure a clear business reason is included for each expense. 
    • Attach Receipts: 
      • Upload scanned copies or photos of all receipts. 
      • Ensure receipts are clear and legible.

Expense reports must be completed by the 10th day of each month.  Please note that cardholders do not have to wait until the Statement becomes available in order to begin the reconciliation process.  This can occur as soon as transactions are imported into Concur. 

Approval Process: 

  1. Your report should be approved by your supervisor by the 15th of the month. 
  2. Monitor your email for any requests for additional information or corrections. 

How to access your Statement 

  1. Sign on to the JPM Morgan PaymentNet home page at https://www.paymentnet.jpmorgan.com with your account credentials. 
  2. Click the Statements option on the PaymentNet menu bar. 
  3. To view the statement for a billing cycle other than the current cycle, select a date from the Billing Date list. 
  4. Click View Statement (PDF). 
  5. When prompted, indicate whether you want to open the statement in a new browser tab or save local copy. Use your Adobe PFF viewer. 

You can also set up a statement reminder so that you receive an email notification when your account statement is ready to view. 

  1. Click the My Accounts option on the PaymentNet menu bar. 
  2. On the My Account List Screen, select the Statement Reminder check box for the account. 
  3. Click Save. 

By following these steps and adhering to the deadlines, you will help ensure a smooth and timely processing of your expense reports. This will also allow for adequate review time by Accounts Payable and reconciliation by Strategic Sourcing. If you have any questions or need assistance, please do not hesitate to contact our support team.