Gmail

For Students, Faculty, Staff, Guests, Alumni

Overview

Fordham University uses Gmail for its email service (Fordham_username@fordham.edu). It includes Spam protection and is integrated with Google Workspace.

Getting Started

Access Gmail by logging in to fordham.edu and going to the My Apps page or via gmail.fordham.edu. Your Fordham username and password are required to use Gmail.

Sync Fordham Gmail with the app for your mobile device

Set up Fordham Gmail with email clients

Gmail Accounts

  • Email accounts are automatically created for new faculty and staff members once Human Resources makes an electronic access request on behalf of the new employee. During the academic year, the Office of Information Technology provides faculty and staff with trainings for using Gmail and Google Workspace.

  • Students receive an email account 24 hours after the University has received confirmation of their enrollment. Fordham Gmail is one of the most effective ways for students to correspond with their professors and other University personnel.  

  • After graduation, alumni can continue to access their student Fordham Gmail for life. Note that some Google Workspace services like Google Drive will be removed a few months after graduation.

  • Members of the Fordham community who are both employees and students or alumni receive two email accounts: one for work and one for student or alumni activities. 

    See Role based Email Account for more information.

  • Departments and groups use a corporate email account to message their respective communities. 

    To request a corporate email account, log in to fordham.edu > My Pages > Tech Help. Search for "Corporate Gmail Account Request" or "Gmail" or "corporate."

    Give up to 25 people, including yourself via your individual Gmail account, access to your corporate account’s Gmail and Google Calendar. We strongly suggest using this feature instead of sharing passwords.

    How to set up Gmail delegation
    How to share Google Calendar

    Prefer to watch a video?
    Video: How to set up Gmail delegation
    Video: How to share Google Calendar

Tools and Tips

  • An email alias is an alternative email address associated with your primary Fordham email account that you can use to send and receive messages. It is an email address within the @fordham.edu domain you can create that is more personal or memorable than your original address. 

    Get started: Fordham Email Alias

  • Add contacts to your Gmail address book to ensure that critical messages from the University do not end up in your Spam folder.

    Get started: Add Contacts to Gmail

  • Email protection services provide added security to the protection built into Fordham Gmail. This email security solution filters spam, including emails that match known patterns for malware and phishing.

    Learn more: Spam Management and Email Filters

  • Labels in Gmail are similar to folders but with more flexibility because you can apply multiple labels to a single email.

    Steps to Create a Label:

    1. Open Gmail: Go to Gmail and log in.
    2. Access Labels:
      • On the left sidebar, scroll down and click on "More" if needed.
      • Click on "Create new label."
    3. Name Your Label:
      • A popup will appear asking for a label name. Enter the desired name.
      • If you want to nest this label under another, check the box and choose the parent label.
      • Click “Create.”
    4. Apply Labels to Emails:
      • Open an email or select multiple emails.
      • Click the "Label" icon at the top and choose the label you want to apply.

    Using Labels Effectively:

    • You can search your emails by labels.
    • Emails can have multiple labels, making it easier to categorize them.
  • Filters help automatically organize incoming emails based on specific criteria.

    Steps to Create a Filter:

    1. Open Gmail: Log into Gmail.
    2. Create a Filter:
      • Click on the gear icon in the top right and select “See all settings.”
      • Go to the “Filters and Blocked Addresses” tab.
      • Click “Create a new filter.”
    3. Set Up Filter Criteria:
      • A window will pop up where you can enter criteria like the sender's email address, subject, or keywords.
      • After entering your criteria, click “Create filter.”
    4. Choose an Action:
      • You’ll see options to choose what happens to emails matching your filter criteria. You can:
        • Skip the inbox (Archive it)
        • Mark as read
        • Star it
        • Apply a label (select the label or create a new one)
        • Forward it to another email
        • Delete it
      • Choose the actions you want and click “Create filter.”

    Tips for Using Filters:

    • Combine filters with labels to auto-organize emails.
    • Use filters to prioritize important emails or clean up promotional emails.
  • Google Drive allows you to store files in a cloud-based system, which you can organize with folders.

    Steps to Create a Folder:

    1. Open Google Drive: Go to Google Drive and log in.
    2. Create a Folder:
      • Click the “+ New” button on the left sidebar.
      • Select “Folder.”
      • Enter the folder name and click “Create.”
    3. Move Files into Folders:
      • Drag and drop files into the folder, or right-click on a file, select “Move to,” and choose the folder.

    Color Coding Folders:

    • Right-click on a folder.
    • Select "Change color."
    • Choose a color to help visually distinguish your folders.

    Tips for Organizing Drive:

    • Use descriptive folder names.
    • Nest folders within folders for a hierarchical structure.
    • Regularly declutter by deleting or archiving old files.
  • To help keep your account under the quota, you can set a rule to forward email to a personal account and delete:
    • Open Gmail
    • Click the gear icon on the top right
    • Click See all settings
    • Click Forwarding and POP/IMAP
    • Click Add a forwarding address
    • You will be prompted to verify the new email
    • Once the destination email has been verified, select Forward a copy of your incoming email to [new email]
    • And select "Delete Fordham University Mail's Copy"
    • Click Save Changes

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