Local Drive Backup Advisory

Version 2.0

For Students, Faculty, Staff, Guests, Alumni

Sponsor

Office of Information Technology

Audience

Faculty, students, administrative officials, staff, alumni, authorized guests, delegates, and independent contractors.

Effective Date

03/30/2020

Review Date

04/15/2023

Implementation Information

Review Frequency: Annual

Responsible Person: Chief Information Security Officer

Approved By:  Chief Technology Officer

Background Information

The purpose of this advisory is to ensure the University community is aware of the risks involved with saving files locally on laptops or desktops or on external media (e.g., USB drives, external hard drives).  

Statement

  • Please be advised the Office of Information Technology does not back up or restore data saved on laptops, desktops, or external media1.
  • The Office of Information Technology provides secure storage to save your files. However, you are responsible for backing up your data by following the instructions in the Microsoft OneDrive™ for Business Backup Procedure or call Service Desk at 718-817-3999 for other options. 

Revision History

Version
Date
Description
1.0
03/30/2020
Initial document
1.2
03/15/2023
Added Microsoft OneDrive for Business Backup procedure link, updated definition 
2.0
4/15/2023
Name of the advisory was changed from Local Drive Usage to reflect the purpose of the document
 

1 Certain data is prohibited from being stored on the local drives. Refer to the  Data Classification Guidelines for more information.

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