Google Storage Management Tips

• Drive Content: Step-by-Step Instructions / Google Help Page

• Find large files: Go to drive.google.com/drive/quota, where your files are listed in order from biggest to smallest. Or, find files of a specific format:
  • Video files
  • Audio recordings
  • Slidedeck Presentations
• Right-click a file that you want to delete and then click Move to Trash.
• Go to your Trash folder, click Empty trash, and confirm you would like to delete the files forever.
  • Caution: After files in the trash are permanently deleted, you can’t recover them.
  • Note: Content in your Trash folder still counts towards your storage quota. You must empty it from your trash to permanently delete the file and reduce the usage
  • If you delete many files at once it can take some time for the space to be freed up. 

• Photos: Step-by-Step Instructions / Google Help Page

• Go to Google Photos storage and browse photos by type (blurry, screenshot, large, etc.) to easily identify unnecessary photos. Select which photos you want to delete, then click Move to trash. 
• Note: Content in your Trash folder still counts towards your storage quota. You must empty it from your trash to permanently delete the file and reduce the usage
  • Go to your Trash folder, click Empty trash, and confirm you would like to delete the files forever.
• You can also reduce the size of your photos and videos by storing them at a slightly reduced quality. To do this, go to the Photos Settings page and select Storage Saver. 

1. Go to drive.google.com
2. Click on the “type” dropdown menu and select “Photos and Videos”
3. Right-click a file that you want to delete and then click Move to Trash.
4. Go to your Trash folder 
5. Select “Empty Trash” to permanently delete the files

• Mail: Step-by-Step Instructions / Google Help Page

• Review your Gmail and delete unnecessary emails. After deleting, make sure to empty your trash folder since it still counts towards your storage until they are permanently deleted. 

Google Takeout: Download and export data from your Google Drive, Gmail, and other Google services. Select only the specific services and Drive files/folders you wish to archive, as this will help manage file size and downloads. (Video tutorial)

Google Transfer: Copy and transfer your files to another Google Account. Ensure you delete files from your account after transferring and empty trash bins if necessary to clear up space.

For videos and audio files, you can use Panopto.

All full time faculty and staff have access to 100GB of web based file storage that does not require collaboration or sharing. Access it at storage.fordham.edu. For more information please visit Fordham Additional Storage.

Fordham faculty and staff can request shared storage, which may incur additional fees. Submit a shared storage request. For more information, please visit shared storage page.

All active Fordham students and employees are eligible to receive a free full version of Microsoft Office 365, which includes Word, Excel, PowerPoint and other Office apps. View Microsoft Office webpage for more information.